Event Insurance - What is it?

Our specialist Event Organiser Insurance is tailor made for each unique event type. Whether you are planning a single event, or multiple events. Graham Sykes can provide expert advice and insurance cover that suits your needs.Giving you peace of mind to focus on the success of your event.

With our Online Quote ‘n’ Buy facility you can check the cost to insure your event. And then of course Buy Online. You will receive your insurance documents within minutes!

If you are unsure of what to choose we can get you there in three quick questions or LESS!

You can start here, right now.

If you are new to this or just need some more information? Why not have a look at the brochures and guides. You can either, download or read these online?

Event types we can cover

  • Birthday Parties
  • Barbeques
  • Car Shows
  • Concerts
  • Conferences
  • Charity Events
  • Dog Shows
  • Exhibitions
  • Fashion Shows
  • Music Festivals
  • New Years Parties
  • Trade Shows
  • Weddings
View More >

Organising an event of any scale is no small task

If you are Organising an Event, it requires you to spend time and energy in abundance. If the event is meant for a large audience, then the job becomes even more difficult.

However, the part of the job that actually pinches you is the part where you are subjected to financial losses for your event which are beyond your control.

Therefore, we would suggest that you seriously consider an Event Organiser Insurance policy. This would cover the event that you are organising.

The cost of our Event Organiser Insurance policy is kept as low as possible. Also the task of obtaining the policy is fast and simple. It makes sense to protect yourself from unforeseen events.

We are not concerned with the magnitude of your event and can cater for both large and small scale events. Whether you are organising a cultural fair, an exhibition, a club meeting, a static show, a musical or concert. We will be happy to insure you and your event.

You can get your quote online within minutes. After buying the documents will be available to you immediately.

Public liability is the main part of our event organiser insurance policy. In case of an accident where there is bodily harm to those attending the event. We will cover your legal liability subject to the levels of cover that you select. This would also apply to any damage to other people’s property.

We can also provide the Event Employers Liability Insurance with an Indemnity level of £10,000,000. This protects your legal liability in respect of compensation. Together with claimants costs and expenses for accidental bodily injury to anyone you employ at an event. This  includes temporary staff, volunteers, helpers, whether paid or unpaid.

In addition, there can be damage to your own property during transportation or other similar situations. This can also be insured and is available as an option with our Event Insurance policy.

Finally, we can provide cancellation cover if this one of your requirements.


Tips and Advice

Organising events is a task that requires a lot of patience and efforts. You will spend a lot of time on the differences of your event. Also other relevant details to makes sure that everything is correct.

To help you further improve your event, we have certain tips and advice that we hope will come in handy. These event tips and advice have been found to be helpful in previous events. Together with engagements that others have organised. So, it makes sense to make use of something that has been tried and tested.

The most important thing is to treat all your attendees with warm affection and respect. Give them all some amount of personalized attention. This will make sure that they don’t feel left out of your event. To achieve this, you need to arrive at the venue well before the stipulated time. Also keep moving around constantly so as not to miss out anything.

The next thing on the agenda is to test all your equipment. Do this before using them on the day of the event.

This helps you to replace any faulty equipment to prevent any embarrassment during the event. Inform all your attendees the time and venue of the event well in advance. This way they can make the necessary arrangements to arrive on time.

You should also create a budget for your event and try to stick to that. If the budget increases by a substantial amount then make sure that you know why this happened. This will help you keep a tab on any unnecessary expenses.

But one of the most important aspects of organising any event is to expect the unexpected. You can make the most elaborate arrangements. Do all the necessary preparations. And yet factors can definitely play spoilsport at your event. Factors like adverse weather conditions or your performer falling sick.

These are issues that are beyond your control. So you need to safeguard yourself against such unanticipated incidents. It is for this reason you should consider our event insurance policy.

This policy will cover your losses and expenses in case there is a public liability claim or an employer’s liability claim. We can also cover your financial burden if your event is postponed or cancelled. This is, of course, subject to certain conditions being met.

Further options are available. These can include cover for property damage that occurs during the event or during transportation. Marquees, money and much more.

The above tips and advice are true for events of all sizes. So, whether you are organising a small family party or a large cultural extravaganza. Getting the basics right always helps. Also it is important to make sure that you have things in place for unexpected problems. They have a tendency to crop up at odd times. So follow the above steps and make your event a grand success.

Frequently Asked Questions

Event Liability Insurance

Events, in any form, are associated to people in some way or the other. Contact with the public forms an integral part of an event. As a result of this, there is a very real possibility of some of them succumbing to injury or bodily harm due to an accident. So, the wise decision is to go for a public liability insurance cover right at the outset. Whether you are an organization, an individual or an association, we can provide you with indemnity cover for your public liability. This is also true for any kind of event that you might be organizing. So, be it a music concert, an exhibition, a street dance or a carnival, your legal liabilities will be covered.

During the event, the injury to a member of the public can be a real problem for you. Because we have a litigious society, a third party may take some legal action against you. In that case, we will cover your expenses that have to be paid to the claimant. Furthermore, we will also cover other relevant costs if there are court proceedings or the like. You don’t have to worry about financial burden being placed on your head without any fault of yours.

What is the Cost?

The cost of the insurance is a factor that should further add to the appeal of this policy. With the prices starting from as low as £30 (+ a small policy fee), you will be able to enjoy the benefits of event public liability insurance at a negligible cost. On top of that our team will ensure that this experience is not tasking on you.

Not only can you get a quote online you are also able to purchase the policy as well. Documents are issued as soon as cover is confirmed and can be in your inbox in seconds.

Public liability insurance is not currently a legal requirement, and you may find that your industry or local authorities have specified levels they require you to hold. It’s always worth checking with them if they have any specified levels before making a decision.

If there’s no set level, you should still consider the likely risk to 3rd parties in the work that you do.

Levels of Cover

You can choose to be covered for up to one of the following:

  • £1 million
  • £2 million
  • £5 million
  • £10 million

The cover provided is for your Legal Liability for injury, illness or disease to any member of the public and loss of or damage to their property occurring during the period of insurance and arising out of an insured Event.

Organising a small street party or fete

Street parties and fetes are a good way to get to know your neighbours and can bring people of all ages together. Find out how to plan a small party or fete and what information your council will need to know.

What counts as a small street party?

Small street parties take place in one or two streets and are for neighbours only. Larger public gatherings which are advertised and open to anyone, like carnivals, are best left to professional event planners.

Holding a small street party or fete

If you want to have a small street party or fete, you will need to tell your local council’s events or communities team. They will need to know about your event four to 12 weeks ahead of time. They will ask you some questions about your plans or send you a simple application form.

The council’s application form asks for information like:

  • the date and time of the party or event
  • whether or not you want to close a road or section of road – and its name
  • whether the road is part of a bus route or used by through traffic
  • a list of any properties or businesses affected

Your council will check that the views of everyone affected have been taken into account before getting back to you.

  • Find out how to hold a street party on your local council’s website
  • Get an application form from the Department for Communities and Local Government (DCLG) website

Closing a road for a party

If you want to close a road for your party you will need to get permission from your local council.

You will need to make sure that the emergency services can still get down the street if they need to.

If your party is on a bus route, the bus company will need to know about it in advance. Some councils contact emergency services and transport providers themselves, but others expect you to do it.

You can ask your council if you can borrow road closure signs or ask where you can hire them for the day. You can also make your own.

  • Find out how to hold a street party on your local council’s website

Organising a ‘street meet’

If you don’t want to close a road you can organise a ‘street meet’ instead. This is a gathering in a park, driveway or cul-de-sac. You can speak to your local council about your plans for a street meet.

Insurance for a small street party or fete

Most local councils don’t ask for insurance cover for a small residential street party. If your council thinks that insurance would be a good idea, costs start from as little as £50. The costs can be split between residents or you can ask for donations to cover them.

Risk plans for small events are not normally needed. If possible you should have someone who is trained in first aid there on the day.

  • Find out how to hold a street party on your local council’s website
  • First aid guide – NHS Choices

Is a licence needed for alcohol, food or music?

A licence is not normally needed for food, drinks or music at a street party.

A licence is not normally needed if you plan to provide alcohol for free at your event.

If you want to sell alcohol you will need a ‘temporary events notice’ which costs £21. You can get one from your local council.

You can serve and sell food up to 11.00 pm without a licence.

You don’t need a music licence, whether the music is live or prerecorded, as long as:

  • your street party is a private party for residents
  • the music has not been advertised in advance to attract people or to make money
  • Contact your local council

Gambling regulations – holding a tombola or raffle

If tombola or raffle tickets are sold on the day and the prizes are not worth more than £500 in total then gambling regulations do not apply. If tickets are sold in advance then speak to your council as you might have to register your raffle as a lottery.

  • Find your local council

Planning your street party or fete

Some tips for holding a successful party are:

  • plan early – get in touch with your local council four to 12 weeks in advance
  • keep it simple – don’t be too ambitious
  • involve everyone – send early invitations to everyone in the street, including businesses so that they know what’s going on

You will also need to plan:

  • seating – ask everyone to bring chairs and think about areas where children can sit
  • food – get everyone to bring food to share at set times so you can all eat together
  • decorations – you can buy, hire or make your own
  • games – think about games people of all ages will enjoy
  • music – remember it should not be too loud and turn it off well before 11.00 pm

After your street party

Let people know in advance what time the party will finish and try to stick to it. Have bin bags and recycling bags set aside. It is your street and your party so you will need to keep the local area clean and tidy up afterwards.

We exclude the operation of a fireworks display using fireworks not tested and labelled in accordance with categories 1, 2 & 3

The Categories are as follows :

  • Category 1 (“Indoor”) fireworks are for use in extremely restricted areas.
  • Category 2 (“Garden”) fireworks are for use by the public in their gardens. They must be safely viewable from 5 metres away, and must scatter no debris beyond a 3 metre range.
  • Category 3 (“Display”) fireworks are for use by the public in larger displays. They must be safely viewable from 25 metres away, and must scatter no debris beyond a 20 metre range.
  • Category 4 (“Professional”) fireworks are for sale only to fireworks professionals.

Events of all kinds are happening all around us. In fact, all of us turn into organizers in some capacity at times. You always try your best to make your event successful. You put in the time and effort to make sure it is free of snags and glitches. But, in the process you should not forget the importance and the well being of your employees. The people working in your employment may, in certain cases, be victims of some harm or injury. At this stage, our event employers liability insurance policy comes to your rescue.

Employers Liability Insurance with an Indemnity level of £10,000,000 – Protects your legal liability in respect of compensation, claimants costs and expenses for accidental bodily injury to anyone you employ at an event, including temporary staff, volunteers, helpers, whether paid or unpaid.

This policy is not specific to a certain section of the event employers. In fact, there are policy options available for events for all sizes. So, you can opt for this insurance cover irrespective of whether you are organizing a small event for close relatives or a large country fair.

In addition, you should be aware that there are optional forms of cover, such as property or cancellation insurance. Obviously the organizer must always weigh up the operating costs against the premiums required, but should a mishap or even a catastrophe occur, the costs of the claim could be devastating if adequate insurance has not been purchased.

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6 great reasons to get event insurance from Graham Sykes

Available 24 hours a day, 7 days a week

Low premiums

Quote and Buy online

Documents issued in minutes

Available for indoor and outdoor events

Wide choice of single and multiple event types

Agricultural FairBridge DriveCountry FairNew Year Ball
Antiques FairsCamera ClubCultural FestivalParanormal Investigation
Art & Craft FairCar Owners ClubDinner DancePlays & Rehearsal
Award PresentationCar ShowDisco (not raves/nightclubs)Ploughing Match
Bag Packing for CharityCarol SingersDog ShowProduct Launch
Balloon ReleaseCeilidhExhibitionRace Night
BanquetsCarnival and Float ParticipantsFashion ShowReligious Festival
Bar mitzvahCharity CollectionFlower ShowRetirement Party
Bat mitzvahChildrens ConcertFun Run/MarathonSteam Rallies
BarbequeChristeningGala DayStreet Parties
Barn DanceChristmas FayreGhost HuntTorch Light Processions
BazaarsChristmas Lights and Tree DisplayGraduation Day CelebrationTrade Fair
Beer FestivalClubs Meetings and Static ShowHorse Show (Exc Eventing)Treasure Hunt
Beetle DrivesCommunity Fun DayLate Night ShoppingWeddings
Bingo NightsConcertMurder Mystery EventWedding Fayre
Birthday PartiesConferenceMusic FestivalWedding Anniversaries
Book Fair